INTERNET APPLICATION DEVELOPMENT
MID MARKET ERP DEVELOPMENT
by Hrayr Galoyan
Intacct check alignment seems scary, particularly if you are printing on blank stock. MICR line alignment is the most critical part, and different banks have different requirements. Fortunately, it is not as difficult as it seems. Intacct provides excellent guidelines on the process but here is a “Quick Start” manual.
Configure the checking or saving account and print a test check. You need to save the account and re-open it before clicking on the “Print test check” link.
The link is on the “Check printing” tab. You can also print an actual check and void it later.
Send the test check to your bank for verification. The bank will return a detailed report, indicating areas that need adjustment. Most likely, you will need to adjust the MICR line. The report may look like this:
The bank also provides an image of the check over the correct alignment matrix to make it easier to see where the issues are.
There are two places in Intacct where you can correct the alignment.
In the checking account settings, you can specify whether the account number should be left aligned or right aligned.
You also can add additional spaces to the left or right of the account number.
But what if the whole MICR line is out of alignment? There is no setting for this under the checking account definition. Instead, you need to adjust the whole check offset from left and/ or top edge of the paper. This is a per user setting and is done in Company -> My Preferences.
Each user may need different values, because they may be printing to different printers.
Intacct does not talk to printers. It generates PDF files, which we print using the normal functionality of Mac or Windows. On Macs, the default application for opening PDF files is Preview. For some reason, the MICR line does not appear correctly in Preview. Also, if you are using Business formatting for checks, the numeric amount does not appear correctly. At least, that’s what’s happening on my Mac, and on one of our client’s. The solution is to install Adobe Reader for Mac and let it handle the checks.
I hope this helps you get setup quickly for check printing with Intacct.